Bank Register & Chart of Accounts (COA)

1. Understanding the Bank Register (Where Everything Lives)

What the Register Is:

• A real-time transaction log for each account  
• Shows:  
• Every transaction  
• Running balance  
• How entries were recorded  

How to Access the Bank Register:

Steps:

1. Go to Accounting → Chart of Accounts  
2. Find the account (ex: Operating Bank)  
3. Click View Register  

2. Reading the Register (What to Look For)

Columns Explained:

• Date → transaction date  
• Type → expense, deposit, transfer, etc.  
• Payee → vendor/customer  
• Account → category used  
• Payment / Deposit → money out vs in  
• Balance → running total  

What You’re Checking For:

• Duplicate transactions  
• Missing entries  
• Incorrect categories  
• Strange balances  

3. Editing Transactions from the Register

Steps:

1. Open Register  
2. Click transaction line  
3. Click Edit  
4. Update:  
5. Category  
6. Payee  
7. Amount  
8. Click Save  

DO USE:

• Quick fixes
• Small corrections

DO NOT USE:

• Complex entries (use full transaction screen instead)
• Intercompany or multi-line transactions

4. Understanding the Chart of Accounts (COA)

5. Creating a New Account

Steps:

1. Go to Accounting → Chart of Accounts  
2. Click New  
3. Select:  
   • Account Type (ex: Expense, Bank, Liability)  
   • Detail Type  
4. Enter:  
   • Name  
   • Description (optional)  
5. Click Save  

6. Using Accounts Consistently

Goal:

• Same type of expense → same account  

Example:

• Software subscriptions → always “Software Expense”  
• Not:  
• Software  
• Tech  
• Subscriptions  
• Misc  

7. Identifying & Fixing Duplicate Accounts

Common Problem:

• Multiple accounts for same purpose  

Steps to Fix (Merge Accounts):

1. Go to Chart of Accounts  
2. Click account to keep  
3. Click Edit  
4. Rename it to EXACT match of duplicate  
5. Click Save  
6. Confirm merge  

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